Gym Owners
Every gym needs a signed waiver from every member. Use the platform default or upload your own. The state-review attestation is required before you can collect signatures.
A waiver is the gym's legal contract with each member: assumption of risk, limitation of liability, photo/video consent, etc. CombatScore handles signature collection, storage, and renewal — your job is making sure the language is right for your state.
Use the platform default. A general-purpose martial arts waiver covering assumption of risk, code of conduct, photo consent, and (for minors) guardian provisions. Reviewed by counsel against the most common state requirements. Good starting point if you don't have one.
Upload your own. PDF or text. Use this if your insurance carrier requires specific language or you have an existing waiver you trust.
Either way, the platform handles signature collection — no paper, no printing, no scanning.
Required before any waiver collects signatures. Gym → Waivers → State review. You're attesting:
The attestation is a checkbox, but it's binding. If a court ever invalidates your waiver, the attestation is part of the record showing you actually thought about it.
We don't give legal advice. If you're unsure, run the waiver text past your insurance carrier or a local attorney.
Every athlete under 18 needs a guardian signature on the waiver. The flow:
A yellow banner shows on the parent's Family dashboard for any kid enrolled without a signed waiver. You can also resend the link from Gym → Members → [Kid's parent] → Resend waiver.
Default: every 2 years from the original signature. You can configure shorter if your insurance requires it (annual is common).
When a waiver is about to expire, the member gets an email 30 days out, 7 days out, and on the day. After expiration they can still attend class but can't book new ones until they re-sign.
Gym → Members → [Member] → Waivers tab. Every waiver shows its signed-at, expires-at, IP address at signing, and a downloadable PDF of the rendered document.
Settings → Waivers (athlete side) shows the same data from the athlete's view.
Signed waivers are kept for the legally required retention period in the gym's primary state of operation (typically 2-7 years). After that they're auto-archived but still accessible to the gym owner for an additional 3 years before final deletion.
Coaches can see "is this athlete's waiver valid for tonight's class?" on the coach tonight view — green checkmark next to the name. Athletes without a valid waiver are flagged red.
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Last updated May 31, 2026